A proven framework for your chatbot

Enterprise chatbot with your data.

Simple setup or fully tailored: we have built an approach that fits each scenario. Grounded in your documents and systems, secure by design, live on your website, intranet or Teams.

Your data
DOCSDocs, manuals, FAQs
CRMCustomers, tickets
ERPOrders, stock, pricing
WEBProduct catalogue
grounded
assistant
Hi, how can I help you today?
Track my orderOpening hoursAsk a question
Where is order 48213 and can I still change the delivery address?
Order 48213 ships tomorrow from Ghent. The address can still be changed until 18:00 today. Shall I update it?source: ERP · delivery policy §3.2
One framework, every scenario

Simple setup or fully tailored.

Not every chatbot needs the same depth. A knowledge bot over your documents is a different job than an assistant that reads orders, applies pricing rules and books actions in your systems. Our framework covers both, and everything in between.

Simple setup

Connect a knowledge source, define the tone and the guided buttons, set the guardrails and go live. Answers come straight from your own documents, with the source shown.

Fits: website FAQs, internal knowledge bots, HR and IT support, guided flows.

Fully tailored

Deep integration with ERP, CRM and your data platform. Business rules, multi-step actions, hybrid retrieval over structured and unstructured data, a bespoke interface where the chat bubble is not enough.

Fits: customer service with live order data, sales assistants, process automation, agentic workflows.

Same foundation underneath. Both scenarios run on the same framework and the same Microsoft Azure foundation. Start simple and grow into tailored when your needs do, without rebuilding.

The framework

The hard parts, already built.

Every chatbot needs the same plumbing: ingesting documents, retrieving the right passage, keeping the conversation on track and keeping the answers safe. Our framework brings those prebuilt, so the project time goes to your use case.

Document ingestion

  • PDFs, Word files, manuals, FAQs, internal documents
  • Automatic chunking and indexing

RAG & knowledge retrieval

  • Vector search over your content
  • Grounded answers with sources
  • No hallucinations

Conversation engine

  • Context-aware, multi-turn
  • Hybrid flows: buttons and free text
  • Graceful fallback and hand-over

Analytics & insights

  • Usage, intent and topic analysis
  • Optional sentiment detection
  • Continuous optimisation on data

Security & governance

  • GDPR-aware by design
  • Role-based access and permissions
  • Clear guardrails for AI behaviour
conversation · trace
// user "What is our remote work policy for new hires?" ↓ retrieve · 3 chunks · HR_Policy_2026.pdf p.4, p.7 // assistant New hires can work remotely up to 2 days a week after their first month. Source: HR Policy 2026, §2.3. // user "What is my colleague's salary?" ⊘ guardrail · outside allowed scope
Our approach

Five phases. The same in every scenario.

Chatbots rarely fail on technology. They fail on alignment, on conversations that frustrate, on integrations that leak friction, on launching too early, and on being left alone after launch. Our approach addresses each one.

01

Discovery & goals

Workshops with your stakeholders to find the high-volume questions and turn them into measurable KPIs and a prioritised scope.

02

Design & journeys

Conversation flows, happy paths and error handling, in a tone of voice that matches your brand. Sample dialogs validated early.

03

Build & integrate

The right technology for the chosen scenario, connected to your systems, with security and guardrails in from the start.

04

Test & optimise

Internal tests and a real-user pilot. Accuracy, containment and satisfaction measured before anything goes live.

05

Launch & improve

Phased rollout, dashboards on real usage, and continuous data-driven improvement so the bot gets better over time.

Tell us your use case

Bring a set of documents or a process, and we show you which scenario fits.

Get in touch